Privacy Policy
Recognizing the importance of protecting personal information, T. HASEGAWA CO., LTD. (the "Company") has adopted a privacy policy as described below to protect any and all personal information collected and used in the course of business (the "Personal Information").
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1. Compliance with Applicable Laws and Regulations, etc.
The Company will comply with Act on the Protection of Personal Information of Japan and all other applicable laws and regulations in carrying out the Company’s operations that involve the handling of Personal Information. Furthermore, the Company will strive to ensure that its practices conform to the guidelines, etc. established by government agencies, etc.
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2. Collection and Use of Personal Information
- (1) The Company will acquire Personal Information in a lawful and fair manner.
- (2) The Company will use Personal Information only for the purposes officially announced or notified or within the scope of use specified at the time of acquiring Personal Information, and only to the extent necessary to carry out the Company’s business.
- (3) If Personal Information is shared with a third party, or the handling of Personal Information is entrusted to a third party, the Company will examine such third party rigorously beforehand, and perform the necessary and proper management and supervision to ensure that such third party keeps the Personal Information confidential, such as by entering into an agreement with the third party covering the third party’s management responsibilities.
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3. Provision of Personal Information to Third Parties
Except where permitted by laws and regulations, the Company will not provide Personal Information to third parties without the prior consent of the individual concerned.
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4. Security Management of Personal Information
The Company will keep Personal Information accurate and up-to-date to the extent necessary to achieve the purposes of use, and safely manage it. The Company will take appropriate security control measures against unauthorized access to Personal Information and infiltration by computer viruses and the like to prevent leakage of, loss of or damage, etc. to Personal Information. Should any problem occur in relation to the management of Personal Information, the Company will swiftly take corrective actions.
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5. Disclosure, Correction, Suspension of Use, and Deletion, etc., of Personal Information
The Company acknowledges that the owners of the Personal Information have the right to request the disclosure, correction, suspension of use, and deletion, etc., of their own personal information, and the Company will appropriately and immediately respond to such requests to the extent permitted by laws and regulations.
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6. Organization and Structure
The Company will appoint a personal information manager for each department to properly manage Personal Information. The Company will thoroughly ensure that all officers and employees handle Personal Information appropriately in day-to-day operations through training and education, etc. on how to protect and appropriately manage Personal Information.
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7. Review and Improvement of the Handling of Personal Information
The Company will review the handling of Personal Information described above as appropriate, and will continue to make improvements to further protect Personal Information, etc. Please note that the Company’s Privacy Policy is subject to change without notice for that purpose.
Purpose of Use of Personal Information
The Company uses the acquired Personal Information for the following purposes.
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1. Personal Information of Business Partners
- Negotiations, communications, consultations, order acceptance and placement, settlement or other processing relating to business transactions
- Delivery and receipt of goods or services, etc., relating to business transactions
- Sending direct mail, e-mail, and other information to introduce the Company’s products, technologies, and events, etc.
- Appropriate and smooth performance of other operations of the Company
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2. Personal Information of Shareholders
- Exercise of rights and performance of duties as shareholders pursuant to the Companies Act and other laws and regulations
- Provision of privileges to, and performance of other measures with regard to, shareholders in the capacity of shareholders
- Management of shareholders, such as preparation of the Company’s shareholder data based on the standards specified by laws and regulations
- Appropriate and smooth performance of other operations of the Company
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3. Personal Information of Job Applicants Acquired during Hiring Activities
- Provision of information and communications relating to the Company’s hiring, screening of job applicants, and deciding whether to hire at the Company
- Provision of documents and communications for hiring procedures after a provisional decision is made
- Appropriate and smooth performance of other operations of the Company
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4. Personal Information of Company Officers, Employees, Former Employees and Their Family Members
- Work-related communications, exchanges of information, and compliance with rights and obligations in relation to labor related laws and regulations, tax related laws and regulations, and social welfare related laws and regulations pertaining to human resource policies (including transfers, evaluations, and career development such as education), payment of salary, attendance management, welfare benefits, and so on
- Performance of various procedures specified by internal regulations
- Communications with, and the provision of information to, the Company labor union, health insurance society, an industrial physician, employee shareholding association, alumni association, and group companies
- Notification and reporting to government and public offices and their auxiliary organizations or other organizations, etc. to which the Company belongs
- Provision of social welfare services, referrals concerning various types of group insurance, and related procedures
- Distribution of internal publications, and so on
- Emergency communication
- Appropriate and smooth performance of other labor management and operations of the Company
Collection of Access Logs Using Cookies, etc.
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1. Use of Cookies
The Company uses cookies on the Company’s website for the purpose of the operation, maintenance and management of the website, improvement of the convenience of the website and statistical analysis of website usage, etc.
Cookies are a technology that allows the storage of certain data, such as identifiers, on a website user's computer when browsing the website. By using cookies, the website can identify the user’s browser, but information obtained through the use of cookies (cookie information) does not contain any information that can identify individual users by itself. The Company may also use information obtained through the use of cookies on the Company's website to maintain the connection for pages that require users to log in, but will not use cookie information in association with Personal Information for any other purpose. Users can set their browsers to refuse to accept cookies or display a warning when receiving cookies.
In addition, Google Analytics, an analysis tool that uses cookies, may be used on the Company’s website to collect and analyze access logs. For information on how the information collected by Google Analytics is handled, please see the webpage "HOW GOOGLE USES INFORMATION FROM SITES OR APPS THAT USE OUR SERVICES" [https://policies.google.com/privacy?hl=en-US] published by Google. -
2. Use of Web Beacons
Some of the Company’s websites use web beacons to collect statistics on website usage for the purpose of improvement, etc. of the convenience of the website. A web beacon is a technology that works with cookies to determine, among others, how many times a particular page has been accessed.
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3. Use of Parameters in E-mail
A link to the Company's website is included in e-mails sent to introduce the Company’s products, technologies, and events, etc. Parameters may be attached to this link for each user. When a user clicks on the link to go to the Company’s website, the Company will obtain the user's access log (the Company’s website accessed, and the date and time of accessing the website, etc.) in a form that can be linked to the user’s name, company name, group name, e-mail address, etc. held by the Company. The Company may use the information obtained in this way for statistics and analysis of website usage, provision of information to users, and for other purposes to improve the convenience of the Company’s website.
Procedures and Fees for Responding to Disclosure Requests, etc.
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Personal Information protection inquiry office
- (1) Department: Personal Information protection inquiry office, General Affairs Division, T. HASEGAWA CO., LTD.
- (2) Postal code: 103-8431
- (3) Address: 4-4-14, Nihonbashi-honcho, Chuo-ku, Tokyo, Japan
- (4) Tel: +81-3-3241-1151
- (5) Office hours (Japan standard time): 9:00-17:00 (excluding 12:00 to 13:00)
*Please note that we are unavailable to handle inquiries on the Company holidays (Saturdays, Sundays, National Holidays and the Company-designated holidays), nor can we accommodate in-person visits.
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1. Documents required for disclosure requests, etc.
- (1) Request for notice and disclosure
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(2) Identity verification documents (two of the following (i) through (iv))
- Certificate of residence (original, within 6 months of issue)
- Driver's license (copy)
- Passport (copy)
- Other official documents that can confirm the identity of the person
*(ii) - (iv) shall be within the validity period or currently valid.
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(3) Agent confirmation document
- Power of attorney (original)
- Certificate of seal impression of the requester (original)
- Identity verification documents of the agent (two of the identity verification documents in (i) - (iv) of (2) above)
- (4) Reply envelope and postage stamp equivalent to fees if you wish to request disclosure by mail.
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2. Fees and the collection method
- (1) Request: Disclosure by mail
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(2) Fees: Total amount of the basic charge for standard-size mail, general registered mail and proof of delivery per case
(JPY 839. This will be changed in accordance with rate revisions by JAPAN POST HOLDINGS Co., Ltd. ) - (3) Collection method: Postage stamps
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3. Response method
The Company will respond by mailing the documents prescribed by the Company to the requester or his/her agent, or by sending an electromagnetic record in the form specified by the Company to the e-mail address designated by the requester.
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4. Reason for exclusion
Please note that the Company may not respond to requests for disclosure, etc. in any of the following cases. If the Company decides not to make disclosure, the Company will notify the requester in writing with the reason.
- (1) When there is a risk of harming the life, body, property, or other rights and interests of the requester or a third party;
- (2) Where there is a risk of causing serious hindrance to the proper performance of the business of the Company;
- (3) When other laws and regulations may be violated;
- (4) When the identity of the requester cannot be confirmed, for example, when the name and address, etc., stated in the request do not match those stated in the identity verification documents;
- (5) When a request is made by an agent and the authority of representation cannot be confirmed; or
- (6) In addition to each of the preceding items, when the Company is not required to comply with a request for disclosure, etc. under the Act on the Protection of Personal Information.
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5. Other
- (1) When a request for disclosure, etc., is made, Personal Information obtained by the Company is used only to the extent necessary to respond to the request.
- (2) If you have any questions, opinions, or requests regarding requests for disclosure, etc., please contact the above Personal Information protection inquiry office by mail or phone.